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Adjust inventory (correct stock)

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Align theoretical stock with the real stock after a count, loss or donation.

Overview

Inventory adjustment corrects the recorded stock to match reality (after a physical count, loss, breakage or donation), with a traced reason.

Access

From the inventory view ("Manage stock"), open "Inventory adjustment".

Interface description

  • Products to adjust (search / scan): Add the products whose quantity must be corrected.
  • Physical quantity + reason: Enter the actually counted quantity and the reason (loss, donation, other); optional batch number.

Step-by-step procedure

  1. Open "Inventory adjustment" and add the products to correct. -> The selected products appear in the adjustment list.
  2. For each product, enter the real physical quantity and the reason. -> The gap between theoretical and real is taken into account.
  3. Confirm the adjustment. -> Stock is updated and the operation is traced with its reason. (Check: Check the new quantities after confirmation.)

Examples

After a physical count: The count gives 18 units while the system shows 20: you enter 18, reason "loss", and stock is corrected.

Special cases

Adjustment is for exceptional corrections; routine entries/exits go through stock movements.

Tips

  • Always give a precise reason (loss, donation, breakage): it stays traced for audit and accounting.